Americas
Site Services Administrator
About the Role
At an exciting time to join the Score Group team, we are seeking a proactive Site Services Administrator. Reporting to the Site Services Manager, the incumbent plays a crucial role in ensuring the efficient and compliant operation of our Administration activities towards all related work for Score (Canada) Ltd. and Americas.
This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Join us in shaping the future of our global operations. Apply today and be part of a team that values excellence and innovation in every industry we serve.
- Support the Administration team members.
- Process weekly labour, equipment and materials (LEM) for contracted sites.
- Open projects to get a job number. Create an electronic file.
- Maintain internal filing system with accuracy.
- Raise Purchase Order (PO) for site.
- Process non-contracted site work.
- Submit a Detailed Fee Report (DFR) to the client daily.
- Submit a Detailed Fee Report (DFR) to the client during turnaround.
- Submit training request forms.
- Act as the Facilities & Administration (FA) for all sites (except Christina Lake).
- Maintain vehicles & equipment.
- Vehicle rental for hire and off hire.
- Create vehicle HSE packs for rentals vehicles.
- Complete vehicle access passes and site access passes.
- Arrange for rental vehicle to have company stickers installed.
- Arrange hotel accommodations for employees.
- Invoice turnaround timesheets.
- Keep D365 up to date with quoted values & scheduled delivery dates.
- Review order confirmations against purchase orders.
- Update and track: Fieldglass, Maximo, OpenInvoice, Smart GEP, and any other client systems.
- Update the “Monthly Revenue” spreadsheet for accounts receivable.
- Update the weekly Focal Point meeting minutes.
- Any other reasonable duties required to meet the requirements of the business.
- Work in indoor office environment 95% of the time.
- Site environment 5% of the time.
- Some travel may be required.
- Working knowledge of business processes and functions (i.e., client service satisfaction, operations, procurement, purchase ordering systems, etc.).
- Communicate effectively and positively with others and be flexible to change.
- Positive approach to continual improvement and development.
- Excellent planning and decision-making abilities.
- Excellent communication and interpersonal skills.
- Ability to thrive in a fast-paced and dynamic environment with problem-solving aptitude.
- Ability to utilize Microsoft Suite including Excel to develop relevant data and maintain applicable file management.
- Ability to work effectively as a team member.
- Diploma in Office Administration or related discipline.
- Proven experience in a similar role, preferably within a project-based or industrial setting or additional qualifications in a relevant field is a plus.
- Ability to work independently, following training.
- Excellent attention to detail.
- Excellent communication skills.
- Build skill sets and engage in ongoing training.
- Embrace change and developments.
- Commitment to continuous improvement and safety, with a flexible approach to change.
- Self-motivated, enthusiastic, and committed to delivering work to a high standard of quality.
- Professional presentation.
About Us
With facilities in over thirty locations spanning five continents, Score employs more than 2000 people, including 230 apprentices. The development of future talent is at the heart of everything we do. A global leader in valves, emissions management and gas turbine solutions, the provision of an extensive range of services across multiple global markets makes Score a dynamic workplace where no two days are the same. Combining the legacy of 40+ years’ industry experience with ever-evolving ideas and innovation, our energetic team is working together to make a real difference in the journey towards a sustainable future and we’re always ready to embrace fresh ideas and talent.
If you like the sound of an attractive salary, contributory pension, an excellent benefits package, and the opportunity to work as part of a global organisation that’s passionate about people development, we’d love to hear from you!
Application Process
Are you the right person to play an integral part in that journey? If you wish to apply, please send your CV, quoting Site Services Administrator, to ame-careers@score-group.com.
Please note the vacancy will be closed when the successful candidate has been identified.
Opportunity for all
We welcome applications from all and appoint based on merit. We’re committed to promoting diversity and inclusion throughout our organisation and remain committed to developing an open-minded, global culture.
